Tax and cost pressure
Total cost of ownership for combustion vehicles is rising because of increasing taxation, higher fuel prices and tightening emissions rules. Electric vehicles help stabilise long-term fleet costs.
Why electrification matters now
The shift to electric company vehicles is accelerating for three main reasons.
- Economic pressure
Fuel prices, maintenance costs, vehicle taxation and operational inefficiencies continue to increase the total cost of combustion vehicles. Electric vehicles offer more predictable long-term costs and lower running expenses. - Operational access
More cities are introducing low- or zero-emission zones that require cleaner vehicles to maintain unrestricted access for deliveries, mobility services and employee travel. - Sustainability and reporting
Organisations must track, reduce and report their fleet emissions more accurately. Electric vehicles make this easier by lowering direct emissions and providing more consistent data.
Key shifts affecting electric fleets
The complexity behind electric fleets
Electrification is not simply replacing one vehicle with another. It affects infrastructure, data, costing, policies and employee behaviour.
Successful transitions consider:
- how employees drive and where they can charge
- how energy costs and charging patterns vary
- which vehicles are ready to switch based on usage
- how to support drivers who cannot charge at home
- how to align electrification with sustainability goals
- how to manage the additional data streams EVs generate
A structured, data-led approach removes uncertainty and keeps the transition manageable.
A simple three phase electrification roadmap
1- Assess and plan it
Map your current fleet, understand usage patterns, review driver profiles, evaluate charging accessibility and run cost and scenario modelling. Identify clear segments that can transition first.
2- Define everything
Choose the right electric vehicle categories, build your charging strategy across home, workplace and public charging and update your car policies, charging rules and reimbursement model.
3- Roll out and optimise
Introduce electric vehicles in waves, aligned with lease cycles and charging readiness. Support employees with onboarding and use real charging and usage data to refine policy and cost management over time.
Build a charging strategy that works for everyone
Most organisations rely on a mix of home, workplace and public charging. Home charging keeps costs predictable, workplace charging centralises control and public charging supports employees who cannot charge at home.
Your strategy should reflect different roles, locations and commuting patterns, supported by clear and automated reimbursement rules for each charging scenario.
How EV reimbursements work
Why centralised EV data matters
Electrified fleets generate more data than combustion fleets: charging sessions, energy usage, reimbursement records, charging locations, vehicle consumption patterns and more.
Centralising this information allows organisations to:
- understand true total cost of ownership
- monitor charging behaviour and adjust policies
- calculate emissions accurately
- compare cost scenarios
- improve decision-making across HR, fleet, finance and sustainability
Unified data is the foundation of a scalable electrification strategy.
Fleet electrification resources
Check out our insights about fleet electrification
How to build an EV charging strategy
In this article, we break down how to build a scalable EV charging strategy – from charging set-ups and reimbursement models to data centralisation and future-proofing.
How to electrify your fleet: A step-by-step guide
In this article, we will take you through a hands-on, six-step EV transition roadmap. Are you starting from scratch or looking to scale up an existing electric fleet? These steps will help you take control of the process. You’ll have less risk, better cost management and full visibility all the way.