Skip to content
Product Visual 5

Fleet emission reporting and ESG compliance

Organisations are expected to measure and report their environmental impact with increasing accuracy. Fleet emissions play a major role, but collecting the right data is often difficult. This guide explains how to measure your fleet’s footprint, report it with confidence and take practical steps toward lower emissions.

Frame 23699 1

Why emission reporting matters now

Sustainability reporting is moving from optional to essential. Fleets influence operational emissions, employee mobility patterns and the quality of ESG reporting.
Accurate data helps organisations:

  • understand their environmental footprint
  • demonstrate progress on sustainability goals
  • meet ESG and CSRD reporting requirements
  • make informed decisions about mobility and fleet strategy

Without reliable insights, reporting becomes inconsistent and difficult to defend.

Understanding your fleet’s footprint

    • local_gas_station

      Fuel based emissions

      CO₂ emissions generated from vehicles that use petrol or diesel, based on real fuel consumption.
    • electric_bolt

      Electricity based emissions

      Emissions linked to the electricity used for home, workplace and public charging. Accurate tracking requires complete charging data.
    • commute

      Commuting and mobility impact

      Emissions from employee commuting and alternative mobility options such as public transport, shared mobility or cycling reimbursements.
    • footprint

      Operational behaviour

      Patterns like unnecessary mileage, poor routing or underused vehicles that increase the overall footprint.

    The challenge: fragmented data

    Fleet emission reporting becomes unreliable when fuel data, charging data, mileage logs and vehicle information live in separate systems. Manual reporting increases the risk of missing data, double counting or inconsistent calculations.


    To build a trustworthy ESG report, organisations need one clear data foundation that brings all fuel and charging activity together.

    A simple method for accurate emission reporting

      • counter_1

        Collect all relevant fleet data

        Bring together mileage, fuel usage, charging sessions, reimbursement data and vehicle information. Completeness matters more than complexity.
      • counter_2

        Apply a transparent calculation model

        Use standardised emission factors and consistent formulas. This allows teams to validate results and compare progress over time.
      • counter_3

        Build a clear reporting structure

        Organise emissions into internal dashboards and ESG formats. Insights should be easy to interpret and share across HR, finance, sustainability and fleet teams.
      Priscilla du preez 3o A3 NA8 mb E unsplash

      Reducing emissions in practice

      Lowering fleet emissions is not only about introducing electric vehicles. Organisations often achieve meaningful reductions by:

      • improving vehicle utilisation
      • reducing avoidable mileage
      • guiding employees toward efficient charging
      • optimising routing for high mileage roles
      • introducing cycling or shared mobility where possible
      • replacing high emitting vehicles at the right moment
        These actions deliver measurable progress, even before a full EV transition.
      Campaign creators q Ci Mz VO Do U unsplash

      Why centralised data transforms ESG reporting

      Centralising fuel, charging, mileage and reimbursement data creates one reliable source of truth for emission reporting.
      This helps organisations:

      • understand their footprint at vehicle and driver level
      • track progress over time
      • support ESG and CSRD disclosures
      • identify where to focus emission reduction efforts
      • involve HR, finance and sustainability teams using consistent data
        Reliable insights lead to better decisions.

      Fleet emission reporting resources

      Check out our insights about fleet emission reporting resources

      Resources with picture 1 min

      From CO2 reporting to ESG strategy 

      In this article, we look at how to move from disconnected spreadsheets to actionable CO2 reporting. We will also explore how a digital mobility platform can help transform mobility data into strategic sustainability insights

      Read more
      David stamm 7 Vfq35 Ko Hh U unsplash

      Steps to reduce carbon emissions in companies

      Dive in to learn several carbon emissions reduction strategies to make our business more sustainable.

      Read more
      Sylvester aswin stanley vp ZC61rj Dz U unsplash 1

      Key hacks for connecting fleet and mobility budgets

      Todays workplace isn’t just changing where and how people work, but also how they commute. Today’s employees expect varied mobility choices. For us this change presents fresh challenges in handling the combination of fleets and mobility budgets. We are happy to share some best practices with you to tackle this.

      Read more

      Ready to improve your fleet emission reporting?

      Muto centralises charging and fuel data so you can measure emissions accurately and build a clear ESG strategy.