How to Implement a Mobility Budget Policy in Your Company
This guide is for HR leaders and mobility managers. It will help you build a policy that is compliant, engaging, and scalable — supported by the right digital mobility platform.
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Todays workplace isn't just changing where and how people work, but also how they commute. Today's employees expect varied mobility choices. For us this change presents fresh challenges in handling the combination of fleets and mobility budgets. We are happy to share some best practices with you to tackle this.
Juggling a supplier maze #
Juggling mobility budgets can be a real headache with all the suppliers involved. From managing fleets to organising ride-hailing services and public transport to scooters, the list is never-ending. Dealing with different billing systems, pricing structures, and contract terms often leads to (manual) errors and missed opportunities.
Scattered data #
A major challenge comes from scattered data. Each supplier uses different software, which creates data silos. This makes it hard to see the full picture of mobility spending. Every month, data needs to be exported and imported into a payroll system. This process is complicated and often leads to errors because of different data formats and system issues.
Integration woes #
Aligning different software systems presents a notable challenge due to their unique features, interfaces, and reporting formats. Supplier updates only add to the complexity, leading to manual tasks, risks of errors, and reduced productivity.
Bridging the gap between traditional fleet management and mobility budgets #
Mastering the essential blend of operational management and strategic policy is key. You require a solution that smoothly connects fleet with mobility management, resulting in improved management and a complete view of your employees total cost of mobility.
Unlocking the mobility maze #
Improve supplier management: #
- Simplify supplier processes by consolidating to streamline contract and invoice management
- Opt for a unified platform to merge data from all mobility suppliers seamlessly
- Invest in software solution enabling smooth integration among various systems
Embrace complete mobility solutions: #
- Select solutions merging traditional fleet management with contemporary mobility practices
- Utilise these solutions to craft a holistic strategy covering all facets of employee mobility
- Prioritise solutions offering scalability and adaptability to meet evolving mobility requirements
Elevate strategic policy and operational management: #
- Forge policies balancing operational efficiency with strategic objectives
- Ensure effective use of mobility budgets to boost employee satisfaction
- Regularly updating policies is crucial for keeping up with trends and technological advances
As an employer, having a connected mobility management platform allows you to offer various mobility options without the hassle of managing multiple suppliers.
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